How do I request a quotation that includes shipping, and how fast will I get a reply?

Send the part numbers or nameplate photos, the machine model and serial number, the quantity of each line, and your destination port or door address through the contact page of Guangzhou Shenyue Machinery Technology Co., Ltd. Quotations normally come back within 24 hours, with prices quoted EXW, FOB and CIF as you prefer, and the air and sea options priced side by side so the freight decision is made with numbers.

Which trade term should a first-time buyer choose?

FOB is the balanced default: the seller handles export customs and delivery to the vessel, and the buyer controls the main carriage. CIF suits buyers who want the seller to arrange freight to their port as well. EXW suits buyers with their own forwarder in China. Whatever the term, we confirm it in writing on the quotation before anything ships.

Why does wooden-case packing need fumigation?

Most countries require solid-wood packing to be heat-treated or fumigated under the ISPM 15 standard, and unstamped wooden crates are a common cause of customs holds. We pack heavy parts in ISPM 15-compliant cases or plywood crates that do not require fumigation, and fumigation certificates are provided where the destination requires one.

Shipping Excavator Parts from China: EXW, FOB, CIF, Air vs Sea, Fumigation and Documents

Buying Guide · September 26, 2026 · Guangzhou, China

Excavator Parts Shipping Guide: Trade Terms, Freight Choices, Fumigation and Documents

Most disputes between parts buyers and suppliers do not start with the parts — they start with the shipping: who pays for what, why the crate was held at customs, why the freight quote doubled when the mode changed. Trade terms, freight modes and documents are not complications; they are a small fixed set of decisions, made once, that make every later shipment boring. Corbay is the international export brand of Guangzhou Shenyue Machinery Technology Co., Ltd., Guangzhou, China. We ship to buyers in more than 30 countries every week, and this guide is the shipping conversation we have with every new customer before the first order moves.

EXW, FOB, CIF — What Each Term Actually Puts on You

EXW (Ex Works).You collect the goods at our warehouse. Cheapest on paper, but you own everything after that: export customs, trucking, freight, insurance. Only sensible if you already have a forwarder you trust inside China.

FOB (Free on Board).We handle export customs clearance and deliver to the vessel at the Chinese port; you handle and pay the main ocean freight from your side. The balanced default for buyers with a regular forwarder — clear split of responsibility, no surprises at the Chinese end.

CIF (Cost, Insurance and Freight).We arrange and pay the main carriage to your destination port, with marine insurance included. The comfortable choice for first-time buyers and for mixed orders — one quotation, one responsible party until the goods reach your port. From there, import clearance and local delivery are yours.

In practice:we quote whichever term you ask for, state it in writing on the quotation, and price the same shipment under two terms when you want to compare. What we will not do is move the goalposts after you confirm — the term on the quotation is the term you get.

Air Express, Air Freight or Sea Freight?

Air express (DHL/FedEx/UPS style).Urgent, light, high-value lines — sensors, controllers, seal kits, filters. Days door to door, highest cost per kilo, minimal customs friction on most lanes.

Air freight.Heavier urgent consignments — a travel motor, a batch of cylinders — when the downtime cost beats the freight premium. Airport to airport; we arrange the export side and the docs.

LCL sea freight.Mid-size mixed orders that share container space with other cargo. The economical middle path, typically one to a few weeks depending on the lane.

Full container (FCL).Heavy undercarriage, engines and complete assemblies justify the space — lowest cost per kilo and the cleanest customs entry. Our mixed container guide covers how a multi-line order becomes one container.

The honest decision rule is simple: urgency sets the mode, weight sets the economics. We price the options side by side on the quotation, because the buyer — not the supplier — should choose between speed and cost with real numbers. How the packing behind those numbers works is shown in our warehouse picking and packing walkthrough.

Wooden Cases and Fumigation — the Detail That Holds Shipments

Heavy parts travel in wooden cases, and most countries require that solid wood packing be heat-treated or fumigated to the ISPM 15 standard — crates without the IPPC stamp are a classic cause of customs holds at the destination. We handle this the boring way: heavy assemblies packed in ISPM 15-compliant stamped cases or in plywood crates, which do not require fumigation, and fumigation certificates issued where your port requires one. Buyers visiting Guangzhou to collect in person can see the packing line for themselves, or meet the team at trade fairs such as bauma CHINA.

The Document Set — What Travels with Your Parts

A standard shipment carries a commercial invoice (part numbers, quantities, values — matching the goods exactly), a packing list (carton by carton, case by case), a bill of lading for sea or an air waybill for air, and a certificate of origin where your destination requires one; fumigation certificates join the set when wooden cases are involved. We confirm the required document set for your specific port before the shipment leaves, not after it arrives — because clearance is the wrong place to discover a missing paper. Payment terms are agreed in writing on the same quotation as the trade term, so both sides work from one document. Buyers who want the commercial context can read our parts pricing guide and the global supply overview.

What We Need to Quote Your Shipment

Six details: the part numbers or nameplate photos for every line, the machine model and serial number, the quantity of each line, your destination port or door address, your deadline if there is one, and your preferred trade term if you have one. Send those to the team at Guangzhou Shenyue Machinery Technology Co., Ltd. through the contact page and the quotation normally comes back within 24 hours — parts priced by grade, freight priced by mode, and the trade term stated in writing.

Shipping Terms — FAQ

Can you ship to my country, and who handles import clearance?We ship to more than 30 countries and quote EXW, FOB or CIF as you prefer. Under CIF we deliver to your port with insurance; import clearance and local delivery remain the buyer's side, and we supply the document set your broker needs.

How do I request a quotation and how fast will I get a reply?Send the part numbers or photos, machine model and serial, quantities, destination port and deadline via the contact page — Guangzhou Shenyue Machinery Technology Co., Ltd. normally replies within 24 hours with parts and freight priced together.

Can small orders ship economically?Yes — small orders move by air express or LCL weekly, and filters, seals and sensors consolidate cheaply into larger orders. We will tell you honestly when it is worth adding lines to a shipment to hit better freight economics.

Good Parts Deserve Boring Shipping

Send the parts list, the destination port and the deadline, and the export team at Guangzhou Shenyue Machinery Technology Co., Ltd. will return a quotation with the trade term, the freight options and the document set all in writing — so the shipment behaves the way the quotation promised.

See How We Ship Worldwide Request a Shipment Quote

Corbay Excavator Parts is the international export brand of Shenyue Machinery (Guangzhou Shenyue Machinery Technology Co., Ltd.), Guangzhou, China. Shenyue is an independent parts specialist and is not affiliated with, or an authorized dealer of, Kobelco Limited. Parts are supplied as genuine, OEM or clearly identified aftermarket items, and the grade is stated on every quotation.